Property Administrator

Job Locations US-TX-Austin

Come grow with us!


ShopCore is poised for growth.  We are a vertically integrated real estate company with our own leasing, development, property management, marketing, legal, accounting, and asset management teams.  We own over 15 million square feet, with 59 properties concentrated in densely populated markets across 15 states and anchored by best-in-class retailers.


To support our growth, we are looking for a Property Administrator to join our Property Management team in Austin. The Property Administrator (PA) assists with the day-to-day administrative functions of the Director, Regional Property Manager(s) and Assistant Property Managers, supporting the team in all aspects of operations pertaining to the properties.  The PA is the first point of contact between external customers/clients and the Property Management department.

What you will do:

  • Answer phones, check mail and manage the daily duties of the management office.
  • Schedule meetings, conference calls and travel arrangements, including prioritizing meetings and communicating all relevant details to participants.
  • Organize periodic company events such as all team meetings, regional charitable events, holiday parties and other events as needed.
  • Prepare presentations, memorandums and tenant/vendor letters for management team.
  • Collect and maintain current Certificates of Insurance for vendors and tenants.
  • Collect and input monthly sales from tenants.
  • Manage and track all vendor contract expirations and on-going projects. Prepare the bid process and remits RFP’s to Regional Property Manager(s) for review and approval.
  • Respond to any general inquiries made through the website and management email inbox.
  • Coordinate vendor and tenant meetings for Property Management team and maintain calendar schedules.
  • Assist Property Management team in updating tenant, vendor and emergency contact lists.
  • Compile, prepare and submit expense reports for management team.
  • Miscellaneous data entry for various projects.
  • Support regional team members with various administrative tasks and ad-hoc projects.
  • Assume additional responsibilities and perform special projects as needed or directed.

What you should have:

  • Some college required.
  • 1-3 years relevant experience.
  • Proficient in Microsoft Office, including Word, Excel and Outlook.
  • Strong organizational skills.
  • Success in multi-tasking while maintaining a strong attention to detail and desire to perform projects and actions with the highest quality results.
  • Maintaining personal skills and establishing relationships in order to advance professional networks and facilitate communication both within and outside the company.
  • Excellent communication skills, both in written format and oral presentation.
  • Ability to prioritize, work under pressure and adhere to tight deadlines.
  • Demonstrated self-starter, able to work independently with minimal supervision.
  • Ability to be proactive and demonstrate initiative in projects and tasks.
  • High degree of integrity.
  • Strong financial skills
  • Strong focus on delivering results and providing exceptional tenant service


What we offer:


A proactive, collaborative and equitable culture throughout our organization. Our Diversity, Equity & Inclusion Committee fosters a professional environment that is diverse, equitable, inclusive and supportive.  We are committed to sustaining this environment by recognizing, celebrating and leveraging each colleague’s value, unique perspectives and contributions.


A spirit of partnership with the communities in which we operate. At ShopCore we are committed to protecting the environment and to improving the lives of those around us.  We derive satisfaction from knowing that our charitable efforts and sustainability initiatives are leaving our communities better than we found them.


Of course, we offer competitive pay and a full slate of benefits.


If any of this sounds interesting, apply today and come grow with us!


EEO Statement

Our company is proud to be an equal opportunity employerWe celebrate diversity and are committed to creating an inclusive environment for all employees. Our employment decisions are based on individual qualifications, job requirements and business needs without regard to race, color, marital status, sex, sexual orientation, gender identity and/or expression, age, religion, disability, citizenship status, national origin, pregnancy, veteran status and or any other legally protected characteristics. We are committed to providing reasonable accommodations, if you need an accommodation to complete the application process, please email




Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed